Every client's prepaid hours left, straight from Clockify.
Hourbank reads your Clockify time and keeps each client's balance correct, edits and deletions included. Each client gets a private link with their hours left and the work log, so they stop emailing to ask.
Free during the private beta, then $39/month per agency. No per-seat fee. Nothing is written to your Clockify.
Northside Web Studio
Prepaid hours for Acme Bakery
Hours left
Work log
- 22 Oct 2026Analytics setup−1h 45m
- 21 Oct 2026Fix contact form−15m
- 18 Oct 2026Checkout bug−2h 30m
- 18 Oct 2026Hours added+10h
The page your client sees. Sample data.
“How many hours do we have left?”
Your clients bought a block of hours. Clockify knows how much you worked, but not how much they bought or topped up. So someone keeps a spreadsheet, fixes it when an entry changes, and answers the same email every month.
Clients email to ask
Every question means opening Clockify, filtering by client and doing the maths.
The spreadsheet goes stale
Someone fixes last week's entry in Clockify and the sheet is wrong without anyone noticing.
Overruns show up late
You find out a client ran out of hours after the work is done, and the invoice becomes a discussion.
How it works
Set up in about 2 minutes
- 01
Paste your Clockify API key
Profile › Preferences › Advanced › Manage API keys. Hourbank lists your Clockify clients and their projects.
- 02
Confirm the hours each client bought
Billable projects are ticked and hours are prefilled from your Clockify estimates. You see hours left before you save.
- 03
Send each client their link
One private page per client, no login. It updates every 3 hours and whenever it is opened.
What you see
Every balance in one list
- Each client's hours left, updated from Clockify.
- Marked low below 20% of the hours bought, so you offer the next block before work stops.
- Add hours when a client buys another block.
- An activity log that explains every change in Clockify and its effect on the balance.
25h of 30h
8h 15m of 15h
17h 45m of 20h
What your client sees
One private link per client. No login.
Hours bought, hours used, hours left and the work log from Clockify. Your client bookmarks it and checks it when they need to, instead of writing to you.
Northside Web Studio
Prepaid hours for Acme Bakery
Hours left
Work log
- 22 Oct 2026Analytics setup−1h 45m
- 21 Oct 2026Fix contact form−15m
- 18 Oct 2026Checkout bug−2h 30m
- 18 Oct 2026Hours added+10h
- 17 Oct 2026Plugin updates−2h 30m
Why not Clockify alone or a spreadsheet
Built for prepaid hours, not project estimates
Clockify estimates
- Set per project or task, not per client
- Reset to zero, no top-ups or carry-over
- Shared reports list entries, your client does the maths
A spreadsheet
- Someone updates it by hand
- Wrong as soon as an entry is edited or deleted
- You send screenshots or answer emails
Hourbank
- One balance per client across several projects
- Top-ups, with every change explained
- Kept in step with Clockify, with a link your client reads
Based on Clockify's help pages for project budgets and shared reports, October 2026.
Your Clockify key
What Hourbank does with it
Hourbank is built and run by Ravid Efroni. It is an independent product that works with Clockify; it is not made by Clockify.
Ravid Efroni, founder
- Read only. Hourbank never creates, edits or deletes anything in your Clockify.
- Plain about the key. Clockify has no read-only keys, so yours has your access. We read your projects, clients, team names and time entries, nothing else.
- Encrypted. The key is stored encrypted and never shown or logged. Delete it in Clockify to cut access at any time.
- Hosted in the EU. Frankfurt, Germany.
Pricing
One price per agency
No per-seat fee, so your whole team and all your clients can use it. Free while we are in private beta; we will tell you before anything is charged.
$39/month after the beta
- One Clockify workspace
- Up to 20 client balances
- Private link for every client
- Activity log for every change
- Sync every 3 hours and on open
Questions
Is my Clockify API key safe? Can Hourbank change my data?
Hourbank only reads from Clockify. It never creates, edits or deletes anything in your workspace. Clockify does not offer read-only keys (Clockify help), so the key has the same access as the person who created it. We store it encrypted (AES-256-GCM) and never show it or write it to logs. To cut access at any time, delete the key in Clockify under Profile, Preferences, Advanced, Manage API keys.
What does Hourbank read from Clockify?
Your workspace name, projects with their client names and time estimates, your team members' names, and time entries on those projects. Nothing else.
Where is my data stored?
In the EU, in Frankfurt (Vercel and Neon, both in eu-central-1).
Do my clients need a login or a Clockify account?
No. Each client gets a private link. Anyone with the link can see that client's page, so send it only to that client.
What exactly does my client see?
Hours bought, hours used, hours left, a used-versus-bought bar, a 'Running low' note when the balance drops below your threshold, and the work log. The work log shows the date, the Clockify entry description and the duration, so keep descriptions client-friendly on prepaid projects.
What happens when someone edits or deletes a time entry?
Hourbank picks up the change on the next sync and corrects the balance. Your activity log shows what changed and by how much, for example: Entry "Fix contact form" by Sara changed from 1h to 2h, −1h.
How often does it update?
Every 3 hours, and whenever you or your client open a page and the data is more than 30 minutes old.
A client bought more hours. How do I add them?
Open the client and add hours with a date and a note, for example "10h block, invoice 2026-114". The client's page shows it as hours added.
Does it email my clients when they run low?
Not yet. Today a client below the threshold is marked low in your list and on their page. The default threshold is 20% of the hours bought, and you can change it per client.
Does Hourbank send invoices or take payments?
No. Keep invoicing the way you do now. Hourbank keeps the balance.
Do I need a paid Clockify plan?
No. Hourbank works with any Clockify plan, including Free. A sync for a small team uses a handful of API requests, well under the free plan's hourly limit.
Does it work with Toggl, Harvest or other trackers?
Not today. Hourbank works with Clockify only.
I have more than 20 prepaid clients.
During the beta there is no limit. Tell us how many you have, it helps us set the plans.
How long does setup take?
About 2 minutes. Paste your key, check the clients and hours Hourbank prefilled from Clockify, and confirm.
See every client's hours left in 2 minutes
Works with the Clockify workspace you already have. Nothing to install, nothing changes for your team.
Connect Clockify